Finance Cutover
Finance and Payroll Cutover Key Transition Information
Please Note the Following Cutover Deadlines in December:
- Monday, December 9, 2024 is the last day for the following requests:
- Reimbursements to be submitted in Chrome River to go through approval process
- All Cash Advance requests submitted in Chrome River to go through approval process
- Online Check Requests to be emailed to invoices@richmond.edu for processing
- International Wire Request Forms to be emailed to invoices@richmond.edu for processing
- Invoices to be emailed to invoices@richmond.edu for review and processing
- Wednesday, December 11, 2024: All Reimbursement and Cash Advance requests must receive final approval in Chrome River in order to be processed.
- Friday, December 13, 2024: The last Check-ACH Run of 2024 takes place.
We will take our final Banner “Snapshot” to load into Workday for FY25 on October 28th
- All financial transactions through October 28th must be accurately recorded in Banner and approved.
- Reimbursements for business transactions through September 30th must be approved in Chrome River no later than October 28th.
- P-card transactions through September 30th must be submitted and approved in Chrome River no later than October 28th.
- No retroactive financial entries or changes in Banner after October 28th.
- No data structure changes will be made in Banner after October 28th (e.g., index requests or FOAPAL elements)
- Exceptions: New grants, gifts, endowments
- No new vendors or changes to existing vendors in Banner after October 28th. New vendors will be set up in Workday in January.
- No changes to employee direct deposits and Form W-4 via Banner Web Employee self-service after October 28th.
- No new P-cards will be issued after October 28th (lost or stolen cards will be replaced, if necessary).
October 28th through December 31st Fiscal Transactions must be limited and kept current
- All necessary fiscal transactions must be processed and approved immediately.
- Purchases: Must be necessary during this period. Anything that can wait until 1/1 should wait.
- Timesheets and Leave Reports: Must be submitted and approved on time, including student employee timesheets.
What is continuing without interruption?
- P-cards: Continue use for small and necessary purchases
- Reimbursements: Continue in Chrome River until mid-December
- Deposits: Updated daily in Banner until mid-December
- Timekeeping: Continue in Banner for December
- Existing vendors: Will continue to be paid. Invoices and payments must be processed immediately.
Frequently Asked Questions
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- What is cutover?
- When is our Workday Cutover period?
- How will business-related travel after October 28th be handled?
- For athletic teams that will be travelling over Thanksgiving and winter breaks, how should the cash advances and per diems be handled?
- How much historical data will transfer from Chrome River to Workday?
- When will we learn more about TimePro and what the transition to Workday will look like?
- How will international payments be handled after October 28?
- How do I process my purchase card transactions from December?
Page last updated on 11/13/2024