Student Employee Updates
We want to provide a quick update regarding some of the key challenges with student employment in Workday and how we are addressing them.
Key areas we are focusing on:
- Supervisory Organization Selection: Some supervisors are not selecting the correct "JM" sup org for student hires, which is preventing position numbers from being entered. Please select "JM" sup org for student hires.
- New Student Hires: Students need to have an active job in Workday to be able to sign into Workday. If you are receiving an error, check with your manager to see if your job is active in the system yet.
- Data Porting Issues: Students who were not in an active role last fall may experience delays in hiring due to data migration gaps. We are actively working on a solution.
- Security Roles for Admins: A new security role for staff that manage hiring student employees for multiple managers/departments is being implemented and should be available early in the week of January 20, 2025. Submit a ticket if you need this access, along with the org/departments that you need access to coordinate hiring for.
- Gift/Grant Funds: We are working to make the process to add these into Workday more intuitive.
- Student Hiring Manuals and FAQs: Updated guides for supervisors are nearly complete and will be available on the student job site soon.
- Supervisor Training Sessions: Unfortunately, these sessions were canceled during the recent storm and water issues. A recording is being developed and should be ready the week of January 20, 2025.
Please remember that our small Student Employment staff is handling inquiries for over 1,600 student employees across 2,700 jobs. We are doing our best to meet individual needs while implementing system-wide improvements to better support everyone.
Thank you for your understanding as we navigate these challenges. We appreciate your patience and continued support.