New Centralized Invoice Process

New Process for University Vendors and Partners: Centralized Invoice Submission

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Dear Valued Partner, 

We are writing to inform you of an important change in the University of Richmond's process for receiving and paying invoices from outside vendors. 

To ensure timely payment processing, effective January 1, 2025, all invoices must be submitted directly to the University’s Office of Accounts Payable via email to invoices@richmond.edu. Invoices should no longer be sent to individual University employees/department contacts for processing. When sending invoices to the University moving forward, please note the following requirements:

New Invoice Submission Process:

  • Email all invoices to: invoices@richmond.edu
  • To minimize the possibility of duplicate payment, do not send invoices to individual University employees/department contacts
  • Submit your invoice as an email attachment, no links to online systems (e.g. QuickBooks)
  • Send one invoice per email

Required Invoice Information:

  • Invoice Number
  • University Information:
    • Name of University contact
    • Department of University contact
    • Purchase order number (if applicable)
  • Vendor Information:
    • Company name
    • Name of contact person
    • Complete mailing address
    • Phone number
    • Email address

Please note that invoices missing any of the above required information or not following these guidelines may result in processing delays. To support you in implementing this change, you can view and download a sample invoice here. 

We appreciate your cooperation in helping the University streamline its business processes to ensure our vendors and partners are paid promptly. If you have any questions about these changes, please contact the Office of Accounts Payable at acctpay@richmond.edu.

Thank you for your continued partnership with the University of Richmond.

Sincerely,

Office of Accounts Payable
University of Richmond

 

Page last updated on 11/19/2024