Workday Governance

The Workday governance structure is designed to support ongoing decision-making. Cross-functional partnerships will continue to be essential to institutional success.

Executive Committee

The Workday Executive Committee provides executive leadership and guidance for Workday by establishing strategic priorities, promoting collective ownership of Workday’s success, facilitating the navigation of complex change and operational issues, and assessing opportunities for service development and expanded reach.

The Executive Committee is charged with:

  • Providing strategic direction and promoting joint commitment
  • Supporting challenging change and operational matters
  • Evaluating recommendations for services and scope expansion

Members:

  • Stephanie Dupaul, Vice President for Enrollment Management
  • David B. Hale, Executive Vice President & Chief Operating Officer
  • Nicole Maurantonio, Associate Provost of Academic Affairs
  • Keith W. McIntosh, Vice President for Information Systems and Chief Information Officer
  • Martha O’Callaghan, Vice President of Advancement
  • Lori Schuyler, Vice President for Planning & Policy
  • Jenna Owens, Sr. Director of Workday Support & Operations (Exec Board Facilitator)

Steering Committee

The Workday Steering Committee provides strategic direction, prioritization, and oversight for Workday, ensuring alignment with organizational goals, effective resource allocation, proactive risk mitigation, and successful cross-functional implementation and change management.

The Steering Committee is charged with:

  • Reviewing varying degrees of information about decision made by Core Workday Team
  • Providing direction for cross-functional topics
  • Project prioritization and resource planning
  • Supporting risk mitigation
  • Monitoring and evaluating project health, project need and interdependencies, and strategic direction
  • Prioritizing strategic cross functional roadmap
  • Providing change management support

Members:

  • Jenna Owens, Sr. Director of Workday Support and Operations (Steering Lead)
  • Kristen Ball, University Registrar
  • Troy Boroughs, Assistant Vice President for Systems and Networks
  • Julie Farmer, Director of Change Management
  • Meghan Harris, Associate Vice President for Financial Planning and Budget
  • Melissa Hartz, Executive Director, Institutional Effectiveness
  • Laurie Melville - Senior Associate Vice President for Finance
  • Lori Schuyler, Vice President for Planning & Policy
  • Geraldine Sullivan, Chief Human Resources Officer

Change Control Board

The Change Control Board (CCB) has three key functions:

  • Change Control: Assess the impact, risks and benefits of proposed changes, ensuring that they are implemented successfully without disrupting existing operations
  • Release Management: Plan, schedule and control the deployment of software or system updates into productive environments
  • Cross Functional Partnership: Facilitate collaboration and information exchange between different departments or teams within the Workday ecosystem

Members:

  • Jenna Owens (CCB lead)
  • Dustin Engels
  • Steve Walker
  • Lee Parker
  • Meghan Harris
  • Jillian Zemp
  • Jess Clatterbuck
  • Caitie Hoeckele
  • Star Harris
  • Laura Dietrick

Participants:

  • The Workday Sustainment Team, IFX Team, Integrations Team, Security Team, and requestors (as needed)

Data Access Review Board (DARB)

When a Workday Help Ticket indicates access to functionality and/or data is needed, security and reporting teams investigate to identify the roles and security required to grant access. Then findings are presented to the relevant data stewards in DARB for feedback and decision making. If approved, security and reporting teams implement the standard change control and update processes.

DARB focuses on:

  • Data Classification: Determining the appropriate classification (confidential, restricted etc.) of data fields in the ERP in consultation with the Administrative Data Management and Data Security policies.
  • Data Governance: Developing an institutional process for deciding who should have access to data and documentation for the decision process around granting data access to support stewards in their decisions.
  • Enterprise Resource Planning (ERP) & Reporting Access: Determining what access is appropriate for users and roles in ERP solutions based on data governance and classification as well as documenting and implementing security and/or reporting updates required to grant data access to the appropriate users and roles.

Members:

  • Ray Cargill
  • John Craft